I was part of the team to organize our clinics family day. It was recently held at Pantai Puteri Melaka on the 6th of April 2019. We had a great time despite the initial hurdles but it was an astounding learning curve for myself when it comes to managing an event.
1. We cannot please everybody. We held a balloting system where staff can vote for the events that they would have the highest possibility of joining. It was a choice between going to the beach. a masquerade dinner party, a trip to Singapore and a vacation at Sunway Lagoon. The beach activity won with a majority of 50 votes.
2. Malaysians are very selective in choosing what to spend their money on. Frugal would be a kinder description. They seek fun activities but is only willing to part with as little money as possible. We ended up charging a family for RM50 . Therefore if someone comes alone, he or she will be charged RM50 and if let’s say a family decides to bring like all 7 children with them it was still be RM50.
3. Sponsorship is vital if you want that little extra. We had a few people bringing cakes, drinking water. I personally assembled the kids swag bags which included the farmfresh kurma milk carton, a piece of chocolate, a bubble toy and a fan.
1. It is a very important to identify the master of coordination. Technically that would be someone who would be a few steps in front of the lot. The one who could predict and manage the future accordingly. This will ensure the smooth flow of the event. We did not really identify one so we had problems during the prize giving ceremony.
2. Respect and try to fulfill the objectives of having a family day . It would be a shame to just sit with your usual cliques and not open to making new friendship. It is an opportunity to ask that man or woman behind the registrations desk, or those hiding in the lab about their hobbies, families and what not.
3. Remember the young and the frail. Some people would bring their elderly parents. Others may bring their very little munchkins. Hence it is thoughtful to provide activities for these special group of people who may not be able to participate in the usual Sukaneka.
1. To always remember my thank you and words of encouragement to those who participated and make things happen. Hard work, grit and enthusiasm must be acknowledged so that these people would not stay away from volunteering and that they will be happy to continue contributing.
2. A postmortem so that we could locate problems and address them accordingly for better planning in the future.
This time we had one month to prepare. I was honored to be given the task to find goodies worth RM 10 for our staff. I chose this really cute wrap around towel from Shopee and had it delivered to my brother. I then took it onto myself to take care of the embroidery bill. Furthermore, we had a really low budget.
What I personally gained from the experience was to be able to see my colleagues as someone else behind the uniform and the title that they have. It is because at work, a gardener may just be a gardener, but once we’ve met their families, trust me, you would have a different perception of their existence. When you see someone as a grandfather to somebody instead of just the driver (for example) – you would kind of treat them more compassionately. InsyaAllah.
I am also more careful in trusting a negatively vibed story. Eventhough I put on my listening face, I know better to only take in these news/gossip with a pinch of salt. Throughout my weeks involved in this project, I find that there are a lot of hearsays and once you actually take the extra mile to confirm the story – you find that the negative aspect of it is not that bad. Sometimes it is just a matter of communication/ interpretation.
Finally, I learnt that as an adult, you could still forge new relationships. Make new friends. Adopt new kids. lol. And care for any stranger like a loved one.